Trade Show

BOSU® – 800-497-8281 www.bosu.com

Booty Barre Inc. – 626-441-6309  www.thebootybarre.com

Core Fitness Roller - 877-515-2673  www.corefitnessroller.com

Indo-Row – 800-618-3730 www.indorow.com
The Perfect Calorie Burn!

JumpSport – 888-567-5867 www.fitnesstrampoline.com/pro

Kettlebell Concepts – 800-876-6090  www.kettlebellconcepts.com

Kranking – 805-886-1102 www.krankcycle.com

Peak Pilates – www.peakpilates.com

Perform Better/M-F Athletics – 800-556-7464 www.performbetter.com
Catalogue company specializing in products for training, coordination & rehab.

Savvier Fitness – 800-460-0583 www.savvierfitness.com

SPINNING® – 800-847-SPIN www.spinning.com
Spinning® training, clothing and accessories.

TRX® – 888-878-5348  www.trxtraining.com

WillPowerMethod - 303-514-0008  www.willPowerMethod.com

ZUMBA – 954-925-3755. www.zumba.com

“5 million class attendees in 75 countries!”

Exhibitors

2 B Fit Philip Gray
245 18th St. #1102
Miami Beach, FL 33139
305-538-5347
Booth: 6th FL G

AFLAC
45 Main Street Suite 607
Brooklyn, NY 11201
718-564-9602
Booth: 5th FL Reg

American Laser Centers
24555 Halwood Ct.
Farmington, Hills 48335
248-426-8250
Booth: 405

ANATOMIE
3300 NW 41st ST Suite 2C
Miami, FL 33142
305-576-1900
Booth: 120

AV Now Fitness Sound
100 Pioneer St. Suite B
Santa Cruz, CA 95060
800-491-6874
Booth: 403

Avia
101 Enterprise
Aliso Viejo, CA 92656
800-275-3565
Booth: 101-109, 200-208

Body Bar Systems
1942 Broadway Suite 310
Boulder, CO 80302
800-500-2030
Booth: 210

Booty Barre Inc.
1942 Huntington Drive
South Pasadena, CA 91030
626-441-6309
Booth: 122

Bosu/Fitness Quest Inc.
1400 Raff Rd SW
Canton, OH 44750
330-478-0755
Booth: 114

Bubi Bottle
123 E. 82nd St 4C
New York, NY 10028
203-482-0495
Booth: 6th FL T-4

C.H.E.K. Institute
2105 Industrial Ct.
Vista, CA 92081
800-552-8789
Booth: 118

Casall Training Apparel
7150 Granite Circle
Toledo, OH 43617
1-855-CASALLUS
Booth: 213/215

Core Fitness Roller
218 Reef Court
Santa Barbara, CA 93109
877-515-2673
Booth: 124/126

East Coast Instructor Training
414 East Beech Street
Long Beach, NY 11561
888-811-TRAIN
Booth: 5th FL REG

ECA World Fitness-Presenters
414 East Beech Street
Long Beach, NY 11561
516-432-6877
Booth: 6th FL T 1/2

Equilibrium Activewear
15840 SW 103 Lane
Miami, FL 33196
305-385-4851
Booth: 223

Gliding/Savvier
5790 Fleet St Ste. 130
Carlsbad, CA 92008
760-431-7274
Booth: 6th FL M

Gopher Performance
2525 Lemond St. SW
Owatonna, MN 55060
800-847-5334
Booth: 321

Gotta Move
5 Hyde Ridge Lane
Weston, CT 06885
203-505-5255
Booth: 218

Hyperwear
2210 Denton Drive Suite 103
Austin, TX 78758
512-996-0808
Booth: 216

Indo-Row/Fitness Quest
560 Metacom Ave.
Warren, RI 02885
800-810-6527
Booth: 114

Ironworks Gear LLC
19 Toni Court
Center Moriches, NY 11934
516-841-1027
Booth: 6th FL T-4

Isagenix
42 Old Meadow Bend
Westhampton Beach, NY 11978
631-495-0302
Booth: 6th FL C

JumpSport
2055 South 7th St Suite A
San Jose, CA 95112
888-567-5867
Booth: 108/110 6th FL I

Kettlebell Concepts
349 5th Ave. 5th fl
New York, NY 10016
800-876-6090
Booth: 311

Kranking
1482 East Valley Rd. Suite 302
Montecito, CA 93108
877-816-1671
Booth: 207

Lukemia & Lymphoma Society’s Team in Training
475 Park Ave South
New York, NY 10016
212-376-4647
Booth: 6th FL T-6

M-F Athletic Company/Perform Better
PO Box 8090/Amflex Drive
Cranston, RI 02920
800-556-7474
Booth: 102

Mad Dogg Athletics/ Spinning®
2111 Narcisus Ct.
Venice, CA 90291
800-847-SPIN
Booth: 100

Move Ya Pure Pleasure Music
10200 SW Allen Suite #I
Beaverton, OR 97005
503-644-6704
Booth: 201/203

National Strength & Conditioning Association
3333 Landmark Circle
Lincoln, NE 68504
888-746-2378
Booth:

NETA
5955 Golden Valley Road Suite 240
Minneapolis, MN 55422
763-545-2505 Ext 22
Booth:

Nina Bucci
777 NW 72nd Ave. Suite 2132
Miami, FL 33126
305-260-4550
Booth: 209

OPTP
3800 Annapolis Lane Suite #165
Minneapolis, MN 55447
763-553-0452
Booth: 401

Our Love Yoga
78 Brook Street
Croton on the Hudson, NY 10520
914-320-3629
Booth: 211

Panthera Labs
11 Lincoln St
Copiague, NY 06840
888-488-8000
Booth: 221

Passion Fitnesswear
90 SW 3rd St. Suite 3702
Miami, FL 33130
786-398-4340
Booth:

Peak Pilates
5555 Central Ave. Suite 200
Boulder, CO 80301
800-925-3674
Booth: 100

Pilates Style Magazine
12829 Trinity St.
Stafford, TX 77477
832-886-1120
Booth: 6th FL T-3

Power Music
132 South 600
East Salt Lake City, UT 84702
800-777-BEAT
Booth: 212

Power Systems
PO Box 51030
Knoxville, TN 37950
800-321-6975
Booth: 214

Power Up
14 Sheridan Lane
Boonton Twp, NJ 07005
973-801-8981
Booth: 6th FL B

PRISMSPORT
151 East 79th St. 15th Fl
New York, NY 10128

Booth: 6th FL J

Restoration Station

,

Booth: 6th FL G

Rio Wear
15 Maple Ave.
Chappaqua, NY 10514
914-449-6224
Booth: 319

Ryka
101 Enterprise Suite
Aliso Viejo, CA 92656
800-848-8698
Booth: 101-109/200-208

Spri Products
1769 Northwind Blvd
Libertyville, IL 60048
800-222-7774
Booth: 117/119

The Stick/RPI of America
120 Interstate N. Pkwy E. Suite 424
Atlanta, GA 30339
800-554-1501
Booth: 6th FL T-5

TRX®
1660 Pacific Ave.
San Francisco, CA 94109
888-878-5348
Booth: 104

UFO
42 West 38th St Suite 1204
New York, NY 10018
212-226-5400
Booth: 404

VITA-MIX
8615 Usher Rd
Cleveland, OH 44138
800-848-2348
Booth: 317

VITAL JUICE DAILY

,

Booth: 6th FL T-6

Vumawear
303 Mangrove Rd.
Severna Park, MD 21146
866-647-0662
Booth: 217/219

WIG LLC
2171 Madison Ave. 2G
New York, NY 10037
917-273-6115
Booth: 6th FL T

Yes’ Fitness Music
1736 14th St NW 2nd Fl
Washington, DC 20009
202-387-3584
Booth: 313

Zico Beverages LLC
2221 Park Place
El Segundo, CA 90245
866-SAY-ZICO
Booth: 116

Zumba Fitness LLC
800 Silks Run Suite 2310
Hallandale, FL 33009
954-925-3755
Booth: 113/115

Rules & Regulations

1. Management – The word “Management” as used herein shall mean ECA WORLD FITNESS ALLIANCE and/or its authorized agents or representatives acting for same in the management of the ECA/OBOW NY FITNESS CONVENTION & TRADE SHOW.

2. Exhibitors and Acceptability – The company named on submitted registration form will hereby be referred to as “Exhibitor.” Exhibits will be limited to those companies or other entities offering materials, products or services of specific interest to the consumer/trade segment targeted. The “booth/table” (referred to as the space company is actually leasing from “Management”) area must be professionally produced & maintain a clean, neat appearance. “Management” reserves the right to refuse or determine the acceptability of any product for display and may request a booth/table set-up plan. “Management” shall determine the acceptability of any “Exhibitor” at its sole discretion. “Management” also reserves the right to request “Exhibitor” to remove any unsightly boxes, cartons, bags, etc. from the exhibit floor at the expense of the “Exhibitor”.

3. Subleasing – No “Exhibitor” shall assign, sublet or share the space allotted with another business or firm unless written approval has been obtained from “Management”. “Exhibitor” is not allowed to feature names or advertisements of non-exhibiting firms, distributors or agents in the Exhibitors’ display.

4. Restrictions on use of space – “Exhibitor” must show only goods manufactured or dealt in by them in the regular course of business. Solicitations or demonstrations by “Exhibitors” must be confined to the designated booth space purchased by the “Exhibitor” unless other contracted space designated by “Management”. Aisle space shall not be used in any way for exhibit purposes, display signs,solicitation or distribution of any promotional materials. Exhibits, signs, or distribution of promotional materials in any way is also prohibited in any of the public space within the hotel/meeting space including guest rooms and hallways, unless prior consent from “Management” under separate sponsor contract is agreed upon.

5.Maintaining Exhibits
BOOTH: – Booth package includes 8′ depth by 10′ width space including an 8′ back drape and 3′ side wall drapes unless otherwise agreed. Booth packages include a 6′ draped table and ID sign. Hours are noted on exhibitor registration form and subject to change. “Exhibitor” is also responsible for set-up during designated set-up times only, and to provide a representative during all hours exhibit space is open. Additional set-up time, if necessary can be requested from “Management” if necessary. Any labor or fees necessary to set-up, move, store the equipment is the full responsibility of the “Exhibitor”. “Exhibitor” must comply with all rules set by union decorating company over trade show space and all hotel regulations regarding load-in, occupancy and breakdown.
TABLE TOP – It is fully understood that this space is not in the exhibit hall, but on the 6th floor pre-function area. Hours are Friday, Saturday& Sunday 10am-5pm. This space is not secured and all equipment must be removed and stored nightly. We recommend breakdown and storing it in your hotel room. Space MUST be vacated by 5 PM nightly regardless of exhibitor hours in the Ballroom.”Exhibitor” is also responsible for timely set-up daily. Set-up hours are Friday, 9:00AM; Saturday 9:00AM & Sunday, 9:00AM. Any labor or fees necessary to set-up, move, store the equipment is the full responsibility of the “Exhibitor”.

6. Default in Occupancy – If exhibit space is not occupied by the time set for completion of installation, such space may be possessed by “Management” for such purposes as it may see fit.

7. Construction of Exhibits – Exhibits shall be constructed and arranged so that they do not obstruct or impair the presentation of another Exhibitor. “Management” shall have full discretion and authority in the final placing, arrangement, and appearance of all items displayed by Exhibitor and may require the replacing, rearrangement or redecorating of any items displayed and no liability shall attach to “Management” for costs that devolve upon “Exhibitor” thereby. No exhibit side wall may extend higher than 36″ beyond 4′ from the back wall. No wall may extend higher than 8′. Any planned variation to these restrictions must be submitted to show management at least 30 days prior to show date and approved with management and official decorating company.

8. Fire & Safety Regulations – All local and state regulations will be strictly enforced and the Exhibitor assumes full responsibility for compliance with these regulations.

9. Sound Level – Mechanical or electrical devices which produce sound must be operated so as not to prove disturbing to other exhibitors. Management reserves the right to determine the acceptable sound “level in all such instances.

10. Special Services – Electricity, Gas, Water and other utilities as well as other special services needed by individual Exhibitors, are provided only when the “Exhibitor” orders and agrees to pay for them specially from the person authorized to supply such services in conformity with Hotel, Event Management, New York City, Insurance and other requirements.

11. Labor/Dryage – Advance shipments of exhibit material must be pre-paid and arrangements made directly with the Hotel receiving department or the Official show decorator/dryage company who will be sending out the official Exhibitor kit approximately 30 days prior to show date. “Exhibitor” is required to comply with all contracts in effect between show management, hotel, show decorator, labor unions or other service contractors. Any “Exhibitor” utilizing service contractors other than those designated as Official contractors by “Management” must notify and seek the consent of “Management” and the official decorating company in writing at least 30 days prior to set-up date and include the contractor’s name and address, certificate of liability, worker’s compensation and property damage insurance, proper license and a statement of agreement that the contractor will comply with all rules and regulations governing the show.

12. Space Registration – Registration for booth/table space must be accompanied by full payment and signed acknowledgement of Exhibitor’s Rules and Regulations before a booth/table assignment is made. All dimensions and locations shown on the official floor plan are believed, but not guaranteed, to be accurate. Management reserves the right to change booth/table location or to make such modifications as may be necessary to meet the needs of the overall Exhibit program.

13. Booth/Table Representative – Representatives shall be restricted to “Exhibitor”‘s employees and their authorized representatives. Representatives shall wear identification badges provided by ECA at all times. The signed “Exhibitor” and any of his representatives agrees to abide by the foregoing rules and by any amendments that may be put into effect by management. All booths/tables must be staffed by the Exhibitor during all show hours. Management reserves the right to limit the number of said representatives and whether the character and/or attire of personnel is acceptable and in keeping with the best interests of other Exhibitors and the Event itself. Exhibitor reps are restricted to Trade show only and may not attend sessions. Special conference rates will be made available to those wishing to attend sessions, based on availability.

14. Cancellation of Contract – In the event that written notification of intent to cancel is received by management 60 days or more prior to the opening of the show, all but $500, for processing and handling, of the Exhibitor’s payment will be refunded. Notification of cancellation less than 60 days prior to the opening of the show obligates the exhibitor to pay the full rental fee. In the event that “Management” may still be able to fill the space, 50% will be refunded.

15. Reception/Parties – Any “Exhibitor” wishing to host a reception, party or focus group for attendees whether on-site or off premises must get written authorization from “Management”. Failure to get authorization may jeopordize continuation of exhibiting.

16. Photography – No photographing and/or videotaping will be permitted without authorization from “Management”. Performance of this contract permits the use of any video or photography of yourself, your company or your product from the Event for the future promotion of ECA or it’s designated party.

17. Cancellation of Show – In the event that the premises in which the Exhibition is to be conducted becomes, in the sole discretion of “Management”, unfit for occupancy, or in the event the holding of the Exhibition or the performance of “Management” under the contract are substantially interfered with by virtue of any cause or causes not reasonably within the control of “Management” said contract and/or the Exhibition (or any part thereof) may be terminated by “Management”. “Management” shall not be responsible for delays, damage, loss, increased cost, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of “Management.” If “Management” terminates said contract and/or Exhibition (or any part thereof) as aforesaid, then “Management” may retain such partof an “Exhibitor”‘s rental as shall be required to recompense it for expenses incurred up to the time such contingency shall have occurred and there shall be no further liability on the part of either party. For purposes hereof the phrase “cause or causes not reasonably within the control of Management” shall include but not limited to fire, casualty, flood, epidemic, earthquake, explosion or accident, blockade, embargo, inclement weather, governmental restraints, restraints or orders of civil defense or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, terrorism, boycott or other labor disturbance, or any other act of God.

18. Security – “Management” may at it’s sole option provide security continually from the set-up to the break-down of the Exhibit area. The furnishing of such service shall not be construed to be any assumption of obligation or duty with respect to the protection of the property of the “Exhibitor”, which at all times shall remain the sole responsibility of each exhibitor. “Exhibitor” may furnish additional guards at their own cost and expense with written authorization from “Management”. “All Risk” insurance on products and equipment while in transit to and from, and while in the exhibit area, will protect your exhibit. YOU MUST CONTACT YOUR INSURANCE AGENT FOR THIS COVERAGE for the period of the Exposition. Since no inventory can be confirmed, your merchandise is your responsibility, and it is advised to protect it accordingly.

19. Limitation of Liability – The “Exhibitor” agrees to indemnify and hold harmless “Management”, Exhibition Facility, and their Officers, Agents or Employees against all claims, losses, suits, damages,judgements, expenses, costs, and charges of every kind resulting from its occupancy of the space herein contracted for by reason of personal injuries, death, property damages, or any other cause sustained by any persons or others. “Management” shall not be responsible for loss or damage to displays belonging to Exhibitors whether resulting from fire, storm, acts of God, air conditioning or heating failure, theft, pilferage, mysterious disappearance, bomb threats, or other causes.

20. Resolution of Disputes – In the event of a dispute or disagreement between an “Exhibitor” and an Official Contractor, or between an “Exhibitor” and a Labor Union or Labor Union Representative or between 2 or more “Exhibitors”, all interpretations of the rules governing the Exhibition, actions, or decisions concerning this dispute is judgement by “Management” intended to resolve the dispute or disagreement and shall be binding on the Exhibitor.

21. Losses – “Management” shall bear no responsibility for damage to “Exhibitor” property or lost shipments either coming in or going out, nor for moving costs. The “Exhibitor” is advised to insure against these risks.

22. Insurance – Insurance liability is the full and sole responsibility of the “Exhibitor”. “Exhibitor” agrees to protect, save, and defend and keep “Management” and agents forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the negligence of the “Exhibitor” or those holding under the “Exhibitor”, as well as to comply strictly with the applicable terms under the exhibit facility regarding the exhibition premises. Furthermore, the “Exhibitor”shall at all times protect, indemnify, defend and keep ECA and its agents harmless against and from any and all loss, costs, damage, liability or expense from, out of or other occurrence to anyone including the”Exhibitor” its agency, employees and business invitees that arises from or out of by reason of the said “Exhibitor”‘s occupancy and use of the exhibit premises or part thereof. “Exhibitor” is advised to see that his regular insurance company maintains extra-territorial coverage and theft, liability, and property damage insurance, as previously mentioned, or obtain “All Risk” insurance.

23. Amendment to Rules – Any matter specifically not covered in the preceding rules shall be subject solely to the decision of “Management”. “Management” shall have the power in the matter of interpretation, amendment, and enforcement of all such rules and regulations so that any such amendment when made and brought to the notice of said “Exhibitor” shall be and become part hereof as though duly incorporated herein.

24. Default – If the “Exhibitor” defaults in any of its obligations under these rules or violates any of its obligations or covenants under this contract, the “Management” may without notice terminate this agreement and retain all monies received on account as liquidated damages. The “Management” may thereupon direct the “Exhibitor” forthwith to remove its employees, agents, and all of its articles of merchandise and other personal property from the space contracted for & from the Exhibition facility.

By my submitting the registration form or executed sponsor contract, I have read and fully understand the rules and regulations above (5 full pages). I understand that our failure to comply with these rules and regulations may result in our immediate removal from the show and/or jeopardize our consideration for space in future ECA events.